Hotel Liaison / Pre-Conference

• Manage rooming list for all Group sponsored rooms and monitor general block, release rooms according to the contract to avoid attrition and adjust room block decrease/increase as needed
• Provide conference specifications with detailed room set-up, food & beverage, Audio/Visual requirements to the hotel
• Review all hotel Banquet Event Orders/Rooming Lists for accuracy
• Ensure all contracted concessions are applied
• Coordinate Audio/Visual requirements. If outsourced, liaison between the hotel and A/V company to ensure on-site support
• Arrange for Pre-Conference meeting with hotel directors/managers from all departments, Group Representatives and PER Staff