On-Site Management
- Advance arrival to review and reconfirm all arrangements of the program (including receipt of meeting materials and signage, speaker arrangements, etc.)
- Attend and manage Pre-Conference meeting with hotel department directors/managers and Group Representatives
- Manage all signage, displays, and distribution of meeting materials.
- Manage tradeshow to include floor plans, setup, respond to exhibitor needs and oversee the flow
- Pre-inspect all function rooms, meals, and events for proper set-up and staffing as well as overseeing each function
- Ensure all hotel and off-site events’ start and end on time, including registration and breaks, coincide with the Group Agenda
- Daily review meetings with all appropriate hotel/facility personnel
- Review all hotel bills daily to ensure accuracy
- Manage off-site events and appropriate transportation
- Coordinate appropriate return shipment of materials and Group equipment at the conclusion of the conference
