VENUE SITE SELECTION

Conferences ~ Conventions ~ Incentive Programs ~ Special Events ~ Product Launches ~
Sales and Marketing Meetings ~ Seminars and Training Programs

Premier Event Resources offers two complimentary meeting planning services that are guaranteed to save you time while padding your bottom line. Our Site Selection Service will assist you every step of the way to secure the ideal location for your next meeting. By leveraging our robust industry relationships along with our global buying power, we continue to deliver incredible options for a fraction of the cost. Finally, we utilize our hotel sales experience to negotiate your contract which in turn enhances your bottom-line savings.

Site Selection

PER WILL FIND THE RIGHT LOCATION FOR YOUR MEETING OR INCENTIVE NEEDS

We use our extensive knowledge of both domestic and international hotels to assist our clients with finding the property that best fits their specific requirements. Understanding our client’s unique needs is the first step in finding an appropriate destination.

PER helps our clients narrow their choices to a manageable number of properties, allowing them to decide which is best for them.

Qualify and understand your program specifications
PER will listen to your goals and requirements
Research your past program history
Discuss future goals and locations
Suggest additional concessions or requests that will be beneficial for your specific program
Create a Request For Proposal (RFP) to send to the Hotels

Send out the RFP to hoteliers based on your targeted locations
PER will respond to any phone and email questions from hoteliers
Find you the best date/rates with value concessions and stay below or within your targeted budget
Collect the hotel proposals/bids and prepare a detailed report for you and your team to review
Help narrow down to a short list of hotel options
Make sure all meeting space and hot buttons are being met
Set-up Site Visit inspections if needed

Contracting

WE HELP REDUCE YOUR LIABILITIES

It is important to limit the financial liabilities of your event, by negotiating cost-effective contracts that have your organization’s best interest in mind. When negotiations begin, you want someone who understands the nuances of the event industry, understands hotel contract terminology, knows the destinations and has the right contacts. We help protect you from the unexpected.

Are You Familiar With?

Guest Room and Food and Beverage Attrition
Cancellation Clauses
Run-of-House versus Deluxe Accommodations
Room Audits
Function Space Commitments versus Guarantees
Relocation Policies
Complimentary/Amenity Policies
Indemnification

PER will help you navigate through the contract terms in order to protect your Company