On-Site Management

• Advance arrival to review and reconfirm all arrangements of the program (including receipt of meeting materials and signage, speaker arrangements, etc.)
• Attend and manage Pre-Conference meeting with hotel department directors/managers and Group Representatives
• Manage all signage, displays, and distribution of meeting materials.
• Manage tradeshow to include floor plans, setup, respond to exhibitor needs and oversee the flow
• Pre-inspect all function rooms, meals, and events for proper set-up and staffing as well as overseeing each function
• Ensure all hotel and off-site events’ start and end on time, including registration and breaks, coincide with the Group Agenda
• Daily review meetings with all appropriate hotel/facility personnel
• Review all hotel bills daily to ensure accuracy
• Manage off-site events and appropriate transportation
• Coordinate appropriate return shipment of materials and Group equipment at the conclusion of the conference